CMMS KNOWLEDGE CENTER

Your One-Stop-Shop For CMMS Resources & Industry Terms

CMMS Resources

What is Reliability Centered Maintenance (RCM)?Reliability Centered Maintenance (RCM) is a process used to determine what must … Read More

Organizations spend considerable time Designing A Preventive Maintenance Program, which is a significant step toward preventing failures, enacting maintenance process … Read More

By designing an effective Preventive Maintenance (PM) program, organizations can experience substantial improvements in their overall business processes, including increased productivity, … Read More

Businesses spend roughly $110 billion on maintenance, repair, and operating (MRO) materials per year, according to a study conducted … Read More

Overall equipment effectiveness (OEE) is one of the most important metrics to help organizations analyze and optimize equipment usage. OEE evaluates … Read More

Benefits Of Online Work Orders vs. Work Order Templates and FormsThe key to executing an effective maintenance … Read More

CMMS Key Performance Indicators (KPIs) Key performance indicators (KPIs) are business metrics used to evaluate factors that … Read More

Work Order SystemA work order is an authorization of maintenance, repair or operations work to be completed. … Read More

Predictive vs. Preventive Maintenance Though both methodologies work to extend the life of assets, prevent unexpected breakdowns … Read More

Preventive Maintenance DefinitionIn the same way you would not wait until your car’s engine fails to get … Read More

What is a CMMS and EAM?When searching for maintenance management systems, terms such as Computerized Maintenance Management … Read More

The Secret Ingredients of Effective CMMS Training In order to effectively utilize a Computerized Maintenance Management Software … Read More

Maybe you’ve heard the benefits of web-based Computerized Maintenance Management Software (CMMS), but you’re not sold yet. Or perhaps you’re new … Read More

When CMMS solutions such as eMaint first arrived on the market, there were only a few vendors to choose from. Today, … Read More

Gartner defines Software-as-a-Service (SaaS) as “software that is owned, delivered and managed remotely by one or more providers.” With the SaaS … Read More

There is no doubt that implementing a CMMS solution is an investment. When you … Read More

At eMaint, we understand there are many different CMMS providers on the market today, and that not all solutions are created … Read More

Want to Learn More? Speak to an eMaint Advisor.

Glossary of Terms

Asset
Anything tangible or intangible capable of being owned or controlled to produce value and that is held to have positive economic value. Simply stated, assets represent value of ownership that can be converted into cash.

Asset Lifecycle
The life of an asset, from when a need for it is first established, through its acquisition, operation and any maintenance or upgrading, to its disposal. It describes the natural evolution of an asset in terms of the increase and decrease in its use and value from inception to retirement.

Asset Management
The combination of management, financial, economic, engineering and other practices applied to physical assets with the objective of providing the required level of service in the most cost effective manner.

Backlog
An accumulation over time of work waiting to be done or orders to be fulfilled.

Bill of Materials
List of the parts or components that are required to build a product.

Computerized Maintenance Management Software (CMMS)
A computerized system designed to enhance efficiency and effectiveness of maintenance activities, such as planning, scheduling and monitoring of work orders and maintenance needs.

Condition Monitoring
The process of monitoring a parameter of condition in machinery (vibration, temperature etc.), in order to identify a significant change which is indicative of a developing fault. The use of condition monitoring allows maintenance to be scheduled, or other actions to be taken to prevent failure and avoid its consequences.

Criticality
Quality, state, or degree of being of the highest importance

Defect
A potential failure or other condition that will require maintenance attention at some time in the future, but which is not currently preventing the equipment from fulfilling its functions.

Downtime
The period of time when something, such as a factory or a piece of machinery, is not in operation, especially as the result of a malfunction.

Downstream
Oil and gas operations that take place after the production phase, through to the point of sale.

Enterprise Asset Management (EAM)
The optimal lifecycle management of the physical assets of an organization. It covers subjects including the design, construction, commissioning, operations, maintenance and decommissioning/replacement of plant, equipment and facilities.

Facilities Management (FM)
An interdisciplinary field devoted to the coordination of space, infrastructure, people and organization, often associated with the administration of office blocks, arenas, schools, sporting complexes, convention centers, shopping complexes, hospitals, hotels, etc.

Failure Mode & Effects Analysis (FMEA)
A step-by-step approach for identifying all possible failures in a design, a manufacturing or assembly process, or a product or service.

Gantt Chart
A type of bar chart that illustrates a project schedule.

Geographic Information System (GIS)
A system designed to capture, store, manipulate, analyze, manage, and present all types of spatial or geographical data.

Hierarchical Asset Structure
Hierarchy, in relation to assets, is the relationship between the highest level of equipment and subordinate parts.

Implementation
The process of putting software into effect; execution.

Indicator
A sign that shows the condition or existence of something,

Inspection
Organized examination or formal evaluation exercise. In engineering activities inspection involves the measurements, tests, and gauges applied to certain characteristics in regard to an object or activity.

Internet of Things
A proposed development of the Internet in which everyday objects have network connectivity, allowing them to send and receive data.

Intranet
Network that works like the Internet but can only be used by certain people (such as the employees of a company).

Inventory
The goods and materials that a business holds for the ultimate purpose of resale (or repair).

Inventory Management
The process of efficiently overseeing the constant flow of units into and out of an existing inventory.

Key Performance Indicator (KPI)
A business metric used to evaluate factors that are crucial to the success of an organization.

Lockout-tagout
A safety procedure which is used in industry and research settings to ensure that dangerous machines are properly shut off and not started up again prior to the completion of maintenance or servicing work.

Maintainability
the ease and speed with which any maintenance activity can be carried out on an item of equipment.

Maintenance
Any activity carried out on an asset in order to ensure that the asset continues to perform its intended functions, or to repair the equipment.

Maintenance, repair and operations (MRO)
Involves fixing any sort of mechanical, plumbing or electrical device should it become out of order or broken (known as repair, unscheduled, or casualty maintenance).

Overall Equipment Effectiveness (OEE)
Evaluates how effectively a manufacturing operation is utilized. OEE calculation is based on the three OEE Factors: Availability, Performance, and Quality.

Operational Efficiency
Used when calculating OEE. It is defined as the ratio between the input to run a business operation and the output gained from the business.

“Parent-Child” Asset Relationship
A relationship where one or many fixed assets are dependent on another asset. The dependent assets are set up as a ‘child’ and the asset it depends on is the ‘parent’.

Performance Metric
That which determines an organization’s behavior and performance. Performance metrics measure an organization’s activities and performance.

Preventive Maintenance (PM)
Maintenance that is regularly performed on a piece of equipment to reduce the probability of failures. Preventative maintenance is performed while the equipment is in regular working order, to avoid unexpected breakdowns.

Predictive Maintenance (PdM)
Techniques that are designed to help determine the condition of in-service equipment in order to predict when maintenance should be performed. This approach promises cost savings over routine or time-based preventive maintenance, because tasks are performed only when warranted.

Proactive Maintenance
A preventive maintenance strategy for stabilizing the reliability of machines or equipment. A proactive maintenance plan gives a company the ability to prolong the life of machinery and prevent a complete and unexpected breakdown of production facility.

Purchase Order
Prime document raised by an organization, and issued to an external supplier, ordering specific materials, parts, supplies, equipment or services.

Reactive Maintenance
Also known as “breakdown maintenance”, reactive maintenance are repairs that are done when equipment has already broken down. Reactive maintenance focuses on restoring the equipment to its normal operating condition.

Regulatory Compliance
Regulatory compliance is an organization’s adherence to laws, regulations, guidelines and specifications relevant to its business.

Regulatory Standards
Benchmarks promoted by a regulatory agency, created to enforce the provisions of a legislation.

Reliability Centered Maintenance (RCM)
Strategy that is implemented to optimize the maintenance program of a company or facility. The final result of an RCM program are the maintenance strategies that should be implemented on each of the assets of the facility.

Repair versus Replace
Decision-making process to decide whether to repair or replace an asset, based on data within a CMMS.

Return on Investment (ROI)
The benefit to the investor resulting from an investment of some resource. A high ROI means the investment gains compare favorably to investment cost.

Software as a Service (Saas)
A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted. It is sometimes referred to as “on-demand software.” SaaS is typically accessed by users on the web.

Total Cost of Ownership (TCO)
A financial estimate intended to help buyers and owners determine the direct and indirect costs of a product or system.

Tribology
Process of monitoring the condition of equipment through the analysis of properties of its lubricating and other oils. Typically conducted through the measurement of particulates in the oil, or the measurement of the chemical composition of the oil.

Uptime
The time during which an employee or a piece of equipment is actually working.

Upstream
First stages in the oil and gas industry that involve exploration and production. Upstream operations deal primarily with the exploration stages of the oil and gas industry, with upstream firms taking the first steps to first locate, test and drill for oil and gas.

Utilization
Proportion of available time that an item of equipment is operating.

Vibration Analysis
Process of monitoring the condition of equipment, and the diagnosis of faults in equipment through the measurement and analysis of vibration within that equipment.

Waste/ Spoilage
Spoilage is waste or scrap arising from the production process. The term is most commonly applied to raw materials that have a short life span, such as food used in the hospitality industry.

Work Order
A document authorizing the completion of a specific task.

Work Request
Onsite authorization for additional work, obtained through customer-client negotiations.

Wrench Time
A measure of crafts personnel at work, using tools, in front of jobs. Wrench time does not include obtaining parts, tools or instructions, or the travel associated with those tasks.

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