Spare parts inventory management

Maintenance, repair and operations (MRO) inventory are the supplies used to maintain facilities, plants, manufacturing lines and more. By effectively managing inventory, organizations can increase productivity, decrease downtime, reduce spending on parts and boost production operation. With eMaint’s inventory management and tracking tools, organizations have the power to manage inventory across multiple locations with ease. They can track it using FIFO, LIFO or moving average accounting methods. Take your Maintenance, Repair and Operations (MRO) inventory management to the next level by purchasing and receiving parts, associating parts with assets and PMs and quickly locating inventory items.

Inventory Management2018-07-09T10:24:08+00:00
$150K
Savings on one project through parts requirement projections
20%
Improvement in productivity and response time to requests
$2 Mil
Annual savings from reducing waste by 30%
100%
On-time completion rate for critical work orders

Spare parts management

Visibility of spare parts inventory is vital for any organization. Without the proper CMMS system in place, keeping track of parts and ensuring their availability can be a challenge. eMaint’s parts management software makes it easy for organizations to track parts across work sites worldwide and improve inventory accuracy.

Access all parts information in a list view, including location, on-hand amount, unit cost and item number. Attach images to part records for easy identification.

Set up reorder points to track parts you need to order or auto-generate a purchase order when the on-hand amount falls below the threshold.

Relate parts to assets and PMs in order to automatically let technicians know which parts are typically used to repair an asset or perform a PM task.

Use barcodes and QR codes to scan and view part records instantly on a tablet or mobile device. Use parts kitting to issue or return multiple parts with a single item number.

Require work requestors to submit a materials request for approval before a part is charged out of inventory.

Inventory Parts
Inventory Suppliers

Supplier management

Not only can you manage your parts within eMaint’s inventory management system, you can also manage your suppliers. Throw away your spreadsheets and address books! Managing your suppliers’ contact information and the parts they supply is now made easy.

View and track parts by supplier in a list view. It can show the supplier name, part number, last part cost, last received date and more.

Store supplier information in the system as a contact record. It can then be selected to auto-populate on a part record.

Parts purchasing and requisitioning

In eMaint, you can track parts and manage parts suppliers, so why not take it a step further and purchase the parts, too? With eMaint’s purchasing solution, organizations can create and receive Purchase Orders (POs), track purchases and run purchasing reports.

Create purchase orders right from on a list of parts that are due to be reordered based on parts reorder points.

With eMaint’s requisitioning tool, technicians must receive approval of all requests to purchase parts before a purchase order is created.

Track parts received and record valuable information, such as packing slip details, required date, item location and more.

Parts Purchasing & Requisitioning

eProcurement punchout catalog

eMaint’s eProcurement PunchOut Catalog solution enables users to access suppliers’ web-based catalogs from directly within their eMaint account. Users can order parts from supplier catalogs from within eMaint. These purchases then automatically appear on inventory and purchase order records.

Eliminate the need to “punch out” of your CMMS every time you have a new part to order.

Automatically generate purchase orders and requisitions, and create parts records (if the part did not previously exist) in eMaint when a part is selected in the supplier catalog.

Eliminate duplicate data entry in both eMaint and the supplier catalog, reducing human error and time spent entering data.

“This product makes it very easy to organize our inventory and keep track of repairs/replacements on our property. Easy to navigate the systems and is very user friendly.”

Brian Heatherton, Vinoy Place Condominiums

eMaint customer success in inventory management