When Computerized Maintenance Management Software (CMMS) solutions first emerged on the market, they provided industries with unforeseen maintenance management benefits. Then as the CMMS industry grew, companies such as eMaint were the first on the scene to offer a flexible, cloud-based Software as a Service (SaaS) model. Today, the market is saturated with CMMS solution vendors, with different features to help boost overall productivity and increase machine uptime.
Software Advice™, a resource for evaluating CMMS, wanted to get to the bottom of how exactly the top CMMS solutions do this, taking a deep dive into three modern CMMS tools that work to increase machine uptime. They talked with the top industry experts in the CMMS field, including eMaint’s Rona Palmer, and fleshed out how Work Order Tracking, Condition Monitoring and Flexible Reporting help modern businesses.
Work Order Tracking Improves Communication & Creates Audit Paper Trail
Prior to implementing CMMS, many of eMaint’s customers and other professionals in the industry used spreadsheets or paper-based systems to manage work orders and oversee repairs. In fact, according to Software Advice’s 2014 CMMS BuyerView report, 29% of CMMS buyers have no formal system in place for managing maintenance, and a combined 36% use manual methods such as spreadsheets or pen and paper. With our ever-evolving world and business climate, there is a large margin of error within these old systems. In addition, without real-time tracking of assets, organizations often experience unplanned downtime and a deduction in profit.
To help increase machine uptime, modern CMMS work order tracking provides…
- Multiple levels of accountability, which provides visibility into what work needs to be done, when, for how long, which asset and by which worker
- Customizable notifications, which reduces the risk of forgetting and experiencing unplanned equipment failures
- Automatically submitted reports that are efficient, automatic and impossible to lose
Condition-Based Monitoring Enables ‘Just-In-Time’ Maintenance
Plant Engineering magazine reported that 57% of subscribers find most of their asset maintenance occurs after an unplanned failure. Many organizations also use Preventive Maintenance (PM), which involves developing a maintenance schedule for assets, based on information from manufacturers and historical data within a CMMS system. Condition-based monitoring, a feature within modern CMMS systems like eMaint, take managing maintenance one step further. It operates in real time, tracking characteristics of assets in the field. At the sign of a malfunction or issue of the asset, the system can trigger a work request automatically, virtually doing away with the need for corrective maintenance. Condition monitoring allows for work to be performed when it is needed, rather than on a set schedule, or as a reaction when assets fail.
Flexible Reporting and Business Intelligence to Identify Problem Assets
Flexible CMMS reports within solutions such as eMaint allow maintenance workers more time to do their jobs and less time trying to figure out how to work a system or perform a specific task.
“What we hear from people looking for new solutions is that they have to ask their old programming people or the vendor to change something or add a custom report,” says Rona Palmer, Marketing Director at eMaint. “Older legacy systems worked, but could only be used the way they were designed.”
Modern CMMS systems offer a much more user-friendly, customizable, mobile solution. Their capabilities are far more efficient and intuitive. Machinery with high criticality gets attention first, action is taken and equipment downtime is a thing of the past.
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