Webinar Highlights: Evaluation, Selection and Justification of CMMS

Did you know eMaint has a wealth of CMMS training and education content hosted on our YouTube channel? One popular and still particularly valuable archived webinar if a 2011 “Evaluation, Selection and Justification of CMMS/EAM” systems.
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Below are hyperlinks to key sections from this webinar done with Ralph Peters, resident of The Maintenance Excellence Institute, discusses detailed CMMS justification factors from his book “Maintenance Benchmarking and Best Practices” with eMaint:
A strategy to gain maximum value from CMMS (2:04), in six steps:

  1. Determine true need for CMMS
  2. Determine maintenance best practices needed with a scoreboard for maintenance excellence assessment
  3. The CMMS evaluation and selection process
  4. Clearly define CMMS functional requirements needed
  5. Commit to maintenance best practice implementation process
  6. Using the CMMS implementation process to measure your progress

Where are you now, best practices? (2: 54)
Example of a scoreboard for maintenance excellence utilized 1997 (approximately)
Operation only had 18 categories and 403 baseline points out of 2,000 (only 21% of the total possible points) – worst assessment for operation they’ve seen.
Next step is determining, what help do you need? (4:13)
This section offers a discussion of a 9-point check-list for bringing on engineering and maintenance consulting firms.
This section reviews the basics of CMMS (5:32)
This section lists seven basic function capabilities and reviews some of them.
Five major (vendor) evaluation categories (6:26)

  1. Functional requirements (7.20)
  2. Technical requirements
  3. Software costs
  4. Implementation/support
  5. Qualitative factors

Detailed look at functional requirements (7:10)
Detailed review of qualitative evaluation factors (8:20)

  • Methodology Example
  • Selection Evaluation Criteria (e.g., ease of implementation, reliability of support, on-site training, were among the top criteria for a thorough evaluation)

Economic justification for CMMS (12:16)

  1. Craft productivity improvement
  2. MRO Inventory Reduction
  3. Value of Increased Uptime/Capacity Throughout
  4. Major Projects Completed Sooner

Requires best practices be established early on (or converting existing data to a new system) to achieve these results. Crucial to commit to getting the type databases accurate:

  1. Parts inventory data
  2. Equipment master data, and,
  3. PM/PdM procedures

CMMS Benchmarking System (14:40)
This system evaluates how well SAP is being implemented, regardless of what system you are using.
Example of benchmark implementation for SIDERAR, Argentina’s largest steel maker (17:20)
Key Points:

  • Seven plants throughout the country
  • Had an in-house developed CMMS (which was not a fully integrated system)
  • Wanted to improve and standardize best practices at all the plants
  • And that the CMMS could fully support maintenance improvement efforts
    • Requested a benchmark review
    • Definition of best practices
    • Define functional requirements of world-class CMMS

Results of the implementation (20:34)
Improvement opportunities for each plant, increased coordination of operations, and other validated results, many of which are cross-functional, relating to both operations and maintenance, are discussed in this section.

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Dana Madama is the Online Marketing Manager at eMaint Enterprises, located in Marlton, NJ, which provides CMMS and EAM solutions for all of your maintenance and asset management needs.

2013-11-22T10:33:34+00:00November 22, 2013|Resources|