Best Preventive Maintenance Software

Best Preventive Maintenance Software: Simplified, Drag & Drop PM Scheduling

Preventive maintenance software trusted by 7,400+ teams to cut downtime, stay organized, and simplify scheduling. With drag-and-drop ease and mobile access, eMaint makes PM simple, fast, and reliable.

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Best Preventive Maintenance Software 2025
4.5 review stars

Based on 268+ reviews

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Gartner Peer Insights Award
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150,000+
USERS

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116
COUNTRIES

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7,400+
MAINTENANCE TEAMS HELPED

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3.4 Million
MACHINES FIXED

eMaint CMMS equips you with the best preventive maintenance software. Plan, schedule, and manage tasks in just a few clicks. Use the eMaint drag-and-drop calendar, link PMs to assets and inventory, and stay audit-ready with automatic alerts.

  • Intuitive scheduler for visual, drag-and-drop maintenance planning

  • Fully customizable PMs and recurring work orders
  • Automatically notifies you of scheduling conflicts
Choosing the best preventive maintenance (PM) software

The right preventive maintenance program software makes all the difference.

Plan Better with Drag-and-Drop PM Maintenance Software

Finish preventive maintenance planning in just a few clicks. eMaint gives you a bird’s eye view of team schedules, simplifies recurring PMs, and helps you resolve conflicts before they occur.

Preventive Maintenance Scheduling That Works

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Smarter Preventive Maintenance Planning

Manage routine maintenance and recurring work orders with data-driven preventive maintenance software. Trigger PMs by equipment usage and automate work orders using asset health data like vibration or temperature.

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Simple, interactive PM calendar

Map out your preventive maintenance tasks with the eMaint Scheduler, a visual, drag & drop calendar. Assign work quickly. Customize and filter your view to see only the work that matters to you.

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Automatically see and resolve conflicts

Get real-time alerts for overscheduled resources or conflicting PMs. Resolve issues right away and balance workloads to maintain a smooth maintenance workflow.

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“Since we chose eMaint, I’ve been able to reduce our work orders from about 500 a month to around 50 — and now we do a lot of PMs… We’ve increased our uptime from an average of 80% to 95, 96, even 97% for some production lines.”

James Kalinski, Facility Engineer at Advanced Atomization

What's the best PM software in 2025?

PM Work Orders, Simplified and Automated

Create, customize, and manage work orders faster with eMaint. PM maintenance software automates time-consuming tasks to reduce admin work and response times.

Say goodbye to sticky notes and last-minute firefighting.

Quick, flexible work order system

Organize, create, assign, and track preventive maintenance work orders and requests in minutes. Use built-in search to find what you need quickly. Customize your workspace — rename fields, drag and drop columns, and prioritize work your way.

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Work orders, your way

Create multi-asset work orders configured to each job. Quickly fire off route-based inspection work orders. Design work order templates with built-in procedures to standardize your maintenance strategy across the enterprise.

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Automate work orders, maximize uptime

Automatically move work orders through approval levels with smart workflows. Loop in safety, sanitation, or purchasing. Trigger PMs automatically when asset data signals a fault, so you prevent downtime disasters.

The Best Preventive Maintenance Software in the Palm of Your Hand

Use the eMaint mobile CMMS app to connect your teams, whether they’re sending off a work request on the factory floor or completing a work order at an offline worksite.

Mobile preventive maintenance (PM) software

Track preventive maintenance work in a few taps—without losing visibility in the field

Mobile makes life easy

Manage maintenance work orders, approve work requests, and book parts in the field.
Snap photos, complete inspections, and access key documents. Track your work hours and require digital signatures for work order completion—all through mobile preventive maintenance software.

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Asset details, always within reach

Pull up asset records quickly. Attach them to work orders, check history, and scan barcodes for instant access. See nearby open PM work orders while you’re already on-site—save time and trips.

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Stay connected even in remote, network-unfriendly worksites

Talk to your team 24/7. Receive mobile push notifications for work order updates. Anyone can scan QR codes to submit work requests. Preventative maintenance software keeps fieldwork moving even when you’re offline — your PM data syncs once you’re reconnected.

Best PM checklist software in 2025

Insightful Reports & Dashboards for PM Performance

Work order reporting and analytics is a breeze with preventive maintenance program software that tracks work, KPIs, and audits.

You’re busy. eMaint helps you quickly discover powerful, revenue-driving insights.

PM optimization powered by a wealth of data

eMaint empowers maintenance planners searching for the best industrial preventive maintenance software. Dive into PM history, spot wasted time, labor, and spend with personalized dashboards. You can even perform asset criticality analysis to prioritize tasks and fine-tune your PM program.

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Easily track maintenance KPIs like PM completion

Review work order history, PM completion, and overdue work. Set and track key maintenance KPIs for metrics like uptime, MTTR, and OEE. Unlock savings by analyzing wrench time, labor costs, and parts costs.

Eagle-eye visibility into maintenance work

Easily build dashboards that give you quick insight into your team’s daily work. See work order status and completion rate at a glance. Look at your maintenance schedule on a daily, weekly, or monthly view. Discover trends and action on them to strengthen reliability.

Frequently Asked Questions for Preventive Maintenance

Preventive maintenance (PM), also known as preventative maintenance software is a proactive maintenance strategy aimed at avoiding unexpected equipment, network, and system failures. Preventive maintenance can apply to both physical assets, like machines, and non-physical assets, like software programs. However, when people refer to preventive maintenance, they’re usually talking about maintaining physical assets housed in industrial facilities.

Typically, PM involves tasks like submitting work requests and scheduling corresponding work orders. Maintenance teams then carry out preventive maintenance tasks on a regular schedule to keep equipment and systems running smoothly.

A critical component of any preventive maintenance program is a computerized maintenance management system (CMMS). A good CMMS includes PM-related capabilities like submitting work order requests, work order creation, and scheduling.

Though the terms sound similar, there is a difference between preventive maintenance and predictive maintenance (PdM). While preventive maintenance focuses on developing and adhering to a regular schedule of proactive tasks, predictive maintenance (PdM) relies on data to decide which maintenance actions to carry out and when.

Predictive maintenance programs rely on data-collection tools like sensors that measure pressure, vibration, and temperature, among other metrics. Data analysis tools like handheld analyzers and a CMMS platform also provide insight into how assets are performing. Armed with this data, teams can predict when issues will crop up and time repairs before failure happens rather than wait for regularly scheduled maintenance per a preventive maintenance strategy.

Reactive maintenance, as the name suggests, is maintenance that’s triggered in response to some sort of asset failure. In other words, teams only fix equipment after it breaks. Conversely, preventive maintenance is a set of proactive processes aimed at addressing issues that might cause an asset to fail before that failure happens.
 
Also called corrective or run-to-failure maintenance, reactive maintenance leads to higher levels of costly downtime and missed revenue opportunities since assets are out of commission until maintenance teams can repair them.

There are several different types of preventive maintenance, each with specific triggers or milestones that indicate when to schedule an inspection and/or service request. The primary types of preventive maintenance include:

  • Time-based maintenance: Inspections and maintenance are scheduled at specific, recurring time intervals, regardless of the asset’s usage or perceived health. For example, a critical asset may be thoroughly inspected every 30 days to determine if it needs repairs.
  • Usage-based maintenance (i.e., meter-based maintenance): Uses an asset’s cumulative operation time since last maintenance appointment as an indicator of when to inspect or perform maintenance again. For example, a team might schedule an inspection and/or maintenance of a piece of equipment once it’s been in operation for 1,000 hours since its previous maintenance.
  • Condition-based maintenance (CBM): Relies on an asset’s performance data (collected by a series of sensors) as an indicator of when maintenance should happen. Using this data to quickly repair a compressor when a pressure sensor indicates that pressure has dropped below a certain threshold is an example of condition-based maintenance.
  • Predictive maintenance (PdM): Similar to condition-based maintenance in that it uses asset data to determine when maintenance should happen, predictive maintenance maps machine performance over time to predict the best time to perform inspections or maintenance. Unlike CBM, however, PdM doesn’t always involve immediately inspecting or performing maintenance on an asset; it’s more focused on decoding long-term performance trends. For example, teams might use a compressor’s performance data (collected via a pressure sensor) to predict and plan an inspection or maintenance in the near future.
  • Risk-based maintenance: Uses the degree of negative consequences of an asset’s failure as a way to allocate maintenance resources. Risk-based maintenance puts more resources into maintaining equipment or systems that carry the most risk if they fail. For example, a facilities manager might focus the majority of maintenance resources and efforts on the facility’s only conveyor belt that’s critical to production.

Preventive maintenance offers many benefits over more traditional maintenance methods, particularly reactive maintenance. Some of the most common benefits are:

  • Extended asset lifespan
  • Lower risk of unplanned downtime
  • Safer working environments
  • Protection against financial losses that arise as a result of asset downtime, asset failure, and unsafe working environments

The specific steps and checks that make up a preventive maintenance process vary between industries and operations However, there are still many items that any basic preventive maintenance checklist should include:

  • Inspect equipment: Look for any apparent damage or wear and tear that needs to be addressed, such as crimped or exposed wiring on a system or dull blades on paper-cutting machines.
  • Clean parts: Remove or wipe off any debris or buildup that could clog the asset or otherwise hamper performance.
  • Lubricate: Apply lubricant to any parts that rub against other components in some way, such as bearings, gears, pistons, and cylinders.
  • Calibrate systems and/or components: Utilize the appropriate tools to measure the accuracy of system components and calibrate if necessary. Tools like refrigerators, for example, need to be regularly measured to ensure they can store products at the proper temperature.
  • Submit work order: If necessary, submit a work order for repair or replacement.

Maintenance PM software refers to tools that help schedule and manage preventive maintenance (PM) tasks. It supports technicians with calendar-based and condition-based PMs, automates work orders, and helps you reduce downtime without micromanaging every task.

A preventive maintenance schedule is a collection of maintenance tasks that happen at specific intervals. Those intervals are usually based on the usage of an asset, frequency recommendations from the asset’s manufacturer, or performance and health data provided by monitoring sensors.

There are different types of preventive maintenance schedules:  fixed and floating. Fixed preventive maintenance schedules consist of actions that occur at the same intervals over a period of time. For instance, a schedule could include actions like lubricating equipment every week and calibrating machines once a quarter, regardless of usage or when the last maintenance appointment happened.

However, floating preventive maintenance schedules consist of actions that happen at irregular time intervals; they’re usually based on past usage of an asset or the timing of an asset’s last service.

For example, say maintenance is required on a machine after every 200 hours of use but is actually completed after 220 hours. On a floating schedule, the next work order will happen at 420 hours rather than 400 as recommended on a fixed schedule. That’s because floating schedules are based on when maintenance actually happens rather than when it’s supposed to happen.

Preventive maintenance software is the backbone of any successful preventive maintenance program. The right software reduces unplanned downtime and lowers overall maintenance costs. Other benefits include standardizing workflows and easing regulatory compliance.

It helps managers custom-build an effective preventive maintenance program. The software schedules tasks and creates a calendar. It also tracks work order completion rates, making it easy to tell when your team is on the right track – and when you need to improve.

Most managers today are overstretched and under pressure. Preventive maintenance software ensures that your worksites run smoothly and efficiently without tasks slipping through the cracks.

Creating a regulation-compliant maintenance strategy is the first step in the audit process. Preventative maintenance software helps you design and implement an effective PM program, schedule tasks, and track work order completion rates so essential jobs never slip through the cracks.

Preventative maintenance software also stores and organizes your compliance data, putting access at your fingertips. Customizable audit dashboards keep all your PM records, inspections, and signatures in one place, ready to demonstrate compliance. No more last-minute searches for documents or lost records.

Yes. A solid preventative maintenance program will reduce the cost of maintaining your assets.

Reactive maintenance drains your resources. When your team is always fighting fires, you have higher labor costs, more overtime, and frequent parts changes.

Preventative maintenance keeps your equipment in optimal condition, reducing sudden breakdowns and costly emergency repairs. Routine inspections alert you to the first signs of a problem so you can correct it early, keeping your costs low.

Preventative maintenance also dramatically reduces unplanned downtime, so you won’t have to shut down production due to sudden asset failure. Schedule your maintenance tasks at convenient times and keep meeting your production deadlines.

PM maintenance software is designed for automation, tracking, and scheduling. Spreadsheets require manual input and don’t scale well for growing preventive maintenance programs.

Yes—designed for industrial settings across factories, fleets, or multi-site operations, with asset-critical scheduling and compliance workflows.