5 Ways to Use Your CMMS to Achieve HACCP

The importance of putting health and safety first for Food and Beverage organizations means complying with a variety of regulatory standards and programs such as Hazard analysis and critical control points (HACCP). HACCP is a systematic approach to the identification, evaluation, and control of food safety hazards based on the following seven principles:

haccpPrinciple 1: Conduct a hazard analysis.
Principle 2: Determine the critical control points (CCPs).
Principle 3: Establish critical limits.
Principle 4: Establish monitoring procedures.
Principle 5: Establish corrective actions.
Principle 6: Establish verification procedures.
Principle 7: Establish record-keeping and documentation procedures.
Can you achieve HACCP without a CMMS?
With rising organizational pressures to maximize asset life, reduce equipment downtime and control costs, maintaining compliance with stringent health and safety compliance regulations can  become increasingly difficult. For HACCP compliance, each of the principles would require manual execution, with record-keeping and documentation being especially time-consuming, paper-work heavy processes.

The 5 Ways Your CMMS can help with HACCP Compliance

To support compliance such as HACCP, a CMMS provides detailed documentation, provides workers with streamlined access to safety manuals and procedures, accurately catalogs spare parts and maintain storeroom values, runs reports to show data required for inspections and audits, and keeps technicians up-to-date with inspection and audit PM tasks.
The feature set provided by a CMMS can help implement and maintain HACCP principles. Here are five of the many ways you can use your CMMS to achieve HACCP:
1. Identify Boundaries of Acceptable Operation (Principle 3)
Even the most comprehensive scheduled maintenance program can result in undetected faults leading to unexpected failures. With eMaint, you can define biological, chemical or physical parameter of operation for each asset, and auto-generate work order or emails when a reading falls outside of predefined boundaries.
2. Track History of Work (Principle 4)
sig-sign-offWith asset and work order tracking, food and beverage organizations can closely monitor procedures. Within an asset record, you can view all work order history and charges related to each asset, including work order type, status, due date, and description. Work History shows who did the work, how long it took, the associated documentation, and provides detailed documentation on equipment scheduling and proof of work to track mechanical integrity. Users can also create signatures for specific work orders relating to compliance.
3. Take Immediate Action After Failure (Principle 5)
eMaint provides an easy, streamlined method for conducting inspection rounds, enabling technicians to record inspection completions quickly and accurately. Organizations can auto-generate corrective work orders when a piece of equipment fails inspection.
4. Attach Documents to Records & Signature Signoff (Principle 6)
eMaint Document Storage allows users to upload documents such as  Lock-Out-Tag-Out (LOTO) checklists and safety procedures, drawings, images, or any rich media documents and attach them to assets, parts, work orders and contact records. By providing easy access to instructions and compliance documents to technicians, it helps verify procedures will be done correctly.
5. Generate Reports and Dashboards (Principle 7) 
Personalized reporting and dashboard tools within a CMMS enable you to create and modify reports, output them as text, PDFs, charts or graphs, add them to dashboards, or generate and email them automatically. The system allows you to run reports to show data required for inspections and audits, as well as generate reports on KPIs for management visibility.

HACCP Customer Success Story

Superior Dairy, a leading producer and distributor of dairy products, follows guidelines set by The Pasteurized Milk Ordinance, and complies with Hazard Analysis and Critical Control Point (HACCP) food system as well as a Safety Quality Foods (SQF) system. With eMaint CMMS, Superior Dairy was able to integrate the solution with internal and external regulatory systems along with the necessary preventive maintenance program for inventory and project tracking.

2016-11-22T14:39:41+00:00 November 22, 2016|Best Practices|