What does facility management software do?

eMaint facility management software harnesses data from across an organization and turns it into actionable insights for facilities maintenance managers. With its robust work order management, many “go do” tasks can be easily prioritized, scheduled, tracked, and broadly communicated. Even work backlogs can be more easily tackled. Facility management software helps teams optimize their time and effort so they can get better results without using more resources. A powerful software platform can help facilities maintenance teams do their jobs better and faster—from wherever they are. Generate on-demand reports, order parts in just a few clicks, and increase productivity while reducing costs.

What are the most common facility management tasks?

Facilities maintenance management includes a wide range of responsibilities—from workstation ergonomics to building envelopes and everything in between. Keeping spaces, structures, and systems operating as designed requires facilities maintenance teams to plan and schedule actions that will prevent failure. Teams are responsible for a wide range of assets and areas in and around commercial and other buildings, from HVAC units to parking garages.

What is a work order?

A work order details a specific maintenance activity that has been approved for completion. It provides information needed to complete the work, such as the tools and parts required. Work orders can be the result of customer or staff requests, regular maintenance or repairs, or necessary follow-ups after audits or inspections. A facilities management software such as eMaint can not only generate work orders, but track them to monitor completion rates, identify trends, and more.

What is the best facilities management software?

The shortest answer is that the best software is the one your team will use. Identify the features your team needs and establish a small pilot program to test it. Then, report your findings and experience—not just to your organization’s leadership, but to those who would be working in the software daily.

What should you look for in the best facility management software?

Several key features ensure that facilities management teams can get the most out of their software. Work order management: Know precisely what repairs will cost and how long repairs will take with work order tracking. Labor, parts, and purchases are all associated with a work order. Managers can schedule technicians and provide them with planned jobs, including procedures and parts needed. With eMaint’s automatic email alerts, facilities maintenance teams will never miss a planned PM or inspection. Reports and dashboards: Reporting tools in eMaint CMMS enable facilities managers to stay updated on all assets, plus track and analyze key performance indicators (KPIs) critical to operations. Crucial information is available at a glance, including the percentage of downtime compared to the goal, PM completion rates, overall equipment effectiveness (OEE), and more. A robust dashboard feature allows facilities maintenance managers to unlock eMaint’s power to make data meaningful—driving better decisions. Mobile facilities maintenance: How do you maintain facilities effectively? Identify priorities and use your time wisely. With eMaint’s mobile solution, teams can perform inspections, manage work requests, and schedule work orders using their mobile devices. Reduce time-consuming data entry for technicians by attaching barcodes to assets and parts within eMaint. Decrease your busywork so you can focus on the work that matters most.

What are the benefits of cloud-based facility management software?

For facilities managers, having a user-friendly and effective work request system is essential. Work orders in eMaint ensure that all users follow a standard operating procedure (SOP). This is just one of the ways a cloud-based facility management software can help standardize maintenance programs across multiple sites. Further, facilities maintenance managers can customize the workflow to best suit the needs of their organization.

Why is implementing facility management software important?

A facility management software such as eMaint can track all of the work that has been done on each asset. Teams that identify, track, and analyze asset conditions can make more informed work prioritization and scheduling decisions and reduce maintenance costs. Detailed tracking and increased visibility into maintenance activities allow managers to spot trends, potential roadblocks, or creeping work completion timelines. With these insights, teams can improve their processes and results. An effective facility management software simplifies tasks and increases transparency and communication. Project completion, documentation of contractual requirements, and proactive management of properties, facilities, and assets can all be handled in one place. eMaint can also automatically generate detailed reports and dashboards and highlight key metrics for stakeholders about maintenance work completed.

What types of facility management software are available?

Two of the main types of facility management software on the market today are computer-aided facility management (CAFM) software and computerized maintenance management system (CMMS) software. CAFM software focuses on the administrative side, such as reporting, planning, and executing facilities management activities. CMMS software generally has many features in common with CAFM software but offers additional support for maintenance functions. Centralized planning and scheduling, asset tracking, and more make implementing preventive maintenance simpler.

Home » Facility Management

Facility Management Software

Name: eMaint
Brand: eMaint
Rating: 4.6 (260 reviews)

Facilities Management Software for
Visibility and Cost Savings

Capture real-time asset status, track work orders and PMs, and
integrate with other systems and tools using eMaint CMMS.

eMaint X5 cmms software shown on a computer screen.

eMaint is an award-winning CMMS that simplifies the complex task of facilities management – whether just one site or hundreds. Gain complete visibility into your operation and maximize your efficiency by effortlessly tracking the status and history of assets, work orders, and PMs. The configurable, cloud-based facility management software seamlessly integrates with the tools and legacy systems your facilities depend on.

eMaint facilities management software is trusted by government, healthcare, hospitality, data centers, education, and corrections institutions for actionable insights & easy-to-use features.

Reduce Unplanned Downtime

Predict machine failures before they occur with 24/7 condition monitoring, and automatically trigger work orders based on real-time asset data.

Secure and Accurate Record Keeping

Configurable dashboards provide visibility into response times, work order completion, overdue PMs, and other KPIs like MTTR and MTBF.

Seamless Integration with Existing Systems

With our Connect2Assets integration solution, eMaint pulls data from Building Management Systems, plus SCADA and PLC, putting everything in one place.

Digital documentation lets you easily share accurate, up-to-date information with auditors, stakeholders, or clients, helping ensure both accountability and operational reliability.

Top 5 Benefits of eMaint for Facilities Management

Improve Facilities Reliability and Uptime

Monitor assets for key health indicators like temperature, vibration, and pressure. Automatically trigger work orders at specified thresholds to keep equipment running smoothly.

Save Time on Daily Tasks

Effortlessly manage facilities work orders, asset hierarchy, and spare parts with drag-and-drop PM scheduling, interactive floor plans, and third-party system connections with Building Management Systems.

Make Data-Driven Decisions

Capture the data your leadership team needs to make informed decisions about asset repair and replacements, IIoT implementations, and reliability-centered maintenance.

Work On the Go with eMaint’s Mobile App

Manage work orders from anywhere, submit work requests by scanning QR codes, and work offline confidently in out-of-signal range parts of your facility. Work is uploaded once connection is restored.

Effortlessly Prepare for Audits

Create end-to-end compliance trails for safety inspections, building improvements, and more. Establish conditional rules in facilities management software for specific events like inspection failures.

Two facility workers in white hardhats and safety vests reviewing data on multiple computer monitors

“We rely on the eMaint system to track, maintain and keep in service equipment that is vital to emergency services throughout a four-city region in Texas with a population of over 400,000.”

– Debra E. Sr., Administrative Asst, Plano Public Safety Communications

Our Most-Loved Facilities Management Software Tools

eMaint CMMS captures data from across your organization and turns it into actionable insights for facilities maintenance technicians, managers, directors, supervisors, and stakeholders. Our facilities management software experts will also learn your system inside and out to tailor the software to your specific needs.

Condition Monitoring

Maximize Uptime and Reduce Maintenance Costs

Gather real-time vibration, temperature, pressure, and other asset data from sensors, SCADA systems, and more.

Set up alarms and work orders that automatically trigger when condition exceed pre-defined limits.

Effortlessly record and analyze available data to make informed decisions on work prioritization and scheduling.

Work Order Management

Standardize and Streamline Work Orders

Know precisely what repairs will cost and how long they will take with work order tracking. Labor, parts, and purchases are all associated with a work order.