20%
Increase in on-time work completion rate
77%
Increase in PM compliance
$560K
Annual savings due to 1% downtime reduction

Why do you need preventive maintenance scheduling software?

If your organization currently works in a reactive maintenance or “firefighting” mode, you risk increased maintenance costs, failure rates, and downtime. It’s time to move toward a more reliable maintenance strategy.

eMaint’s preventive maintenance (PM) scheduling software lets you generate calendar- and/or meter-based PMs and set up a PM schedule, making it easy to prevent failures and reduce costs. Optimize your preventive maintenance scheduling to ensure all of your work gets done right — and on time.

Preventive Maintenance Scheduling Software

eMaint CMMS maintenance software lets you define an unlimited number of calendar- and/or meter-based PM tasks for each asset. Within the PM task record, you can include a detailed description with task procedures, guidelines, and any other important information.

There is no need to create a new task for each schedule that includes that task. Simply associate a PM task with multiple PM schedules.

Manage any PM task changes by editing one PM task. Then publish the update to all associated PM schedules within the system.

Create a sequence of procedures for every PM task. This preventive maintenance procedure list gives technicians a step-by-step guide to complete the work. A preventive maintenance template can also help ensure consistency.

Preventive Maintenance Scheduling Software Screenshot
Preventive Maintenance Software Task Generation

PM Schedule Task Generation

The first step in an effective preventive maintenance program is to create the task. Next, associate the task with a PM schedule. You can then automatically generate PM tasks based on time (such as days, weeks, or months) or usage (such as hours, miles, units, or kilometers).

There are different types of maintenance scheduling strategies. Using a fixed schedule, you create work orders in advance. Using a floating schedule, you plan work orders based on the completion of previous work. New work orders can be generated when the existing ones are  completed.

Auto-trigger a PM work order to be created (excluding identified “skip-days”) when a calendar date or meter point is met, eliminating manual preventive maintenance scheduling.

View current and future preventive maintenance activities in order to track the completion of PM tasks.

Automate email notifications to be sent to the assigned technician or any other email address when a PM is generated.

Boost reliability with a preventive maintenance (PM) schedule

One vital aspect of preventing breakdowns is keeping up with inspections. eMaint preventive maintenance scheduling software provides an easy, streamlined method for conducting inspection rounds, enabling technicians to record inspection completions quickly and accurately.

Capture the start and stop times of the inspection, view the inspection instructions, record any notes, and indicate if the inspection is a pass or fail.

Auto-generate a corrective work order when a piece of equipment fails inspection.

Generate barcodes for each asset using eMaint. Technicians can scan these barcodes using a mobile device and access available information about the inspection that is due to be performed.

Preventive Maintenance Software Scheduling Maintenance

Testimonials

“The preventive maintenance features of this maintenance software are awesome! We are continuously finding more ways in which this program can be utilized.”
Wayne Long, Plano Sports Authority

“Knowledge is power. The more you know, the more effective your company will be. eMaint CMMS helped provide us with the knowledge and the tools to make a positive, lasting difference for our organization.”
Adam Harrison, Continuous Improvement Communications Coordinator, Dunn Tire

After implementing eMaint and establishing preventive maintenance scheduling, Dunn Tire experienced a 25% reduction in reactive maintenance for pad lifts and a 35% drop in emergency work for air dryer units. eMaint helped Dunn Tire achieve increased efficiency in planning and scheduling, and improved accountability and visbility into work requests.

PGT Industries

Before using eMaint, the window, door, and porch enclosure manufacturing company maintained a ratio of 90% reactive maintenance to 10% preventive maintenance. Just one hour of downtime equals a production loss of 100 units for PGT Industries. Since implementing eMaint’s PM scheduling software, they have experienced a dramatic shift and now perform 70% preventive maintenance and 30% corrective work orders.

How to optimize a PM schedule

The ideal maintenance schedule will look different for every organization. To find what works best for you, start with a clear view of your assets, resources, and demands.

One of the benefits of preventive maintenance scheduling is that it is predictable. This makes planning easier and more effective, because you can be sure that you have the right people and the right parts to complete each task when it needs to be completed.

Scheduling is the process of configuring and assigning workloads. It involves the consideration of people, assets, production, materials, and more.

Key PM schedule planning principles

Constant improvement

Effective maintenance planning involves having a big-picture view of the current state and future goals of an organization. Each PM task uses resources and can potentially impact the overall reliability of a facility. The Deming Cycle is a systematic technique for improving processes that consists of four steps:

  • Plan
  • Do
  • Study
  • Act

Developing new knowledge, based on experience, is an important part of optimizing any system.

Streamline and standardize

It is important to ensure all PM task instructions are documented and standardized. This includes estimates, based on prior completed work, for the amount of time a task will take. Tracking this can help identify possibilities for improving efficiency.

Also, in the interest of efficiency, identify sources you can rely on, such as OEM manuals and ISO standards. You don’t need to reinvent the wheel.

Effective inventory management

Often, one of the key delays keeping work from getting done is that technicians need to track down tools or parts. Focus on improving and simplifying your inventory management so that your team can always quickly access everything they need to get work done.

Effective people management

People should be able to take pride in their work. Do have high standards, but don’t micromanage. Let technicians own their tasks. Emphasize the importance of continued learning and training — for all levels.

Identify and prioritize

Identifying which PM tasks are the highest priority is an important part of preventive maintenance scheduling. Conducting an asset criticality ranking for your facility can help ensure accurate prioritization.

eMaint customer success in preventive maintenance