How to optimize a PM schedule
The ideal preventive maintenance schedule will look different for every organization. To find what works best for you, start with a clear view of your assets, resources, and demands.
One of the benefits of preventive maintenance scheduling is that it is predictable. This makes planning easier and more effective, because you can be sure that you have the right people and the right parts to complete each task when it needs to be completed.
Scheduling is the process of configuring and assigning workloads. It involves the consideration of people, assets, production, materials, and more.
Key PM schedule planning principles
Effective preventive maintenance planning involves having a big-picture view of the current state and future goals of an organization. Each PM task uses resources and can potentially impact the overall reliability of a facility. The Deming Cycle is a systematic technique for improving processes that consists of four steps:
Developing new knowledge, based on experience, is an important part of optimizing any system.
Streamline and standardize
It is important to ensure all PM task instructions are documented and standardized. This includes estimates, based on prior completed work, for the amount of time a task will take. Tracking this can help identify possibilities for improving efficiency.
Also, in the interest of efficiency, identify sources you can rely on, such as OEM manuals and ISO standards. You don’t need to reinvent the wheel.
Effective inventory management
Often, one of the key delays keeping work from getting done is that technicians need to track down tools or parts. Focus on improving and simplifying your inventory management so that your team can always quickly access everything they need to get work done.
Effective people management
People should be able to take pride in their work. Do have high standards, but don’t micromanage. Let technicians own their tasks. Emphasize the importance of continued learning and training — for all levels.
Identify and prioritize
Identifying which preventive maintenance tasks are the highest priority is an important part of preventive maintenance scheduling. Conducting an asset criticality ranking for your facility can help ensure accurate prioritization.