Best Preventive Maintenance Software

Name: eMaint
Brand: eMaint
Rating: 4.6 (260 reviews)

Best Preventive Maintenance Software: Simplified, Drag & Drop PM Scheduling

Easy-to-use preventive maintenance software. Save time, simplify your work, and prevent unplanned downtime.

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Best Preventive Maintenance Software 2025

Based on 268+ reviews

150,000+
USERS

116
COUNTRIES

7,400+
MAINTENANCE TEAMS HELPED

3.4 Million
MACHINES FIXED

eMaint CMMS equips you with the best preventive maintenance software. Schedule PMs with a simple drag-and-drop interface, and enjoy a wealth of toolsets from work orders to parts inventory and asset management.

Makes maintenance planning easy with an intuitive scheduler
Gives you the flexibility to customize your PMs and recurring work orders
Automatically notifies you of scheduling conflicts

Choosing the best preventive maintenance (PM) software

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The eMaint Scheduler: A Drag & Drop PM Calendar

Finish your planning in a few clicks with the best preventive maintenance software. Gain a bird’s eye view of team schedules and quickly resolve conflicts.

Be ready for the next unplanned downtime disaster.

Streamlined planning that saves time & cuts costs

Manage routine preventive maintenance and recurring work orders. Schedule PMs to trigger based on equipment usage. Automate work orders to trigger based on asset health data like vibration or temperature.

Simple, interactive PM calendar

Map out your work orders and PMs with the eMaint Scheduler, an intuitive, drag & drop calendar. Assign work quickly. Customize and filter your view to see only the work that matters to you.

Automatically see and resolve conflicts

Get notified of schedule conflicts as you work and resolve them right away. Receive overscheduling alerts and level-load work distribution optimize your maintenance workflow distribution.

“Since we chose eMaint, I’ve been able to reduce our work orders from about 500 a month to around 50 — and now we do a lot of PMs… We’ve increased our uptime from an average of 80% to 95, 96, even 97% for some production lines.”

James Kalinski, Facility Engineer at Advanced Atomization

Work Orders, Evolved. Faster, Smarter, Automated.

Manage work orders and submit work requests. Customize to your heart’s content. Automate time-wasting tasks to save time.

Say goodbye to sticky note chaos and endless downtime emergencies.

Quick & flexible work order system

Organize, create, assign, and track work orders and work requests. Get in and get out with eMaint’s search functionality. Make your workspace your own – rename labels, drag and drop columns, and prioritize work orders as you see fit.

Work orders, your way

Create multi-asset work orders configured to each job. Quickly fire off route-based inspection work orders. Design work order templates with built-in procedures to standardize your maintenance strategy across the enterprise.

Automate work orders, maximize uptime

Automatically move work orders through approval levels with intuitive workflows. Get safety, quality, sanitation, and purchasing involved. Automate work orders to trigger when asset condition data indicates a failure is coming—preventing downtime disasters.

The Best Preventive Maintenance Software in the Palm of Your Hand

The eMaint mobile CMMS app connects your teams, whether they’re sending off a work request on the factory floor or completing a work order at an offline worksite.

Mobile preventive maintenance (PM) software

Track your work in a few taps — and ensure your team never goes dark in the field

Mobile makes life easy

Take care of work orders, approve work requests, and book parts in the field. Snap a photo, check off routine inspection tasks, and access key documents. Track your work hours and require digital signatures for work order completion.

Asset details are a few taps away

Find assets quickly, attach to work orders, and view work history. Scan barcodes in the field for instant asset data. Knock out many birds with one stone: you can see nearby open work orders when you’re already in the field for one of them.

Maximize efficiency in the field, even in remote, network-unfriendly worksites

Talk to your team 24/7. Receive mobile push notifications for work order updates. Anyone can scan QR codes to submit work requests. Work offline in remote or network-unfriendly areas: your changes will sync automatically once a connection is re-established.

Simple, Intuitive Work Order Reports & Dashboards

Work order reporting and analytics are a breeze with eMaint. Manage work, track KPIs, and prepare for audits with ease.

You’re busy. eMaint helps you quickly discover powerful, revenue-driving insights.

PM optimization powered by a wealth of data

eMaint empowers maintenance planners on the quest for the best preventive maintenance software. Quickly see PM history. Discover wasted time, labor, and money with personalized dashboards. eMaint is a call way to help you perform an asset criticality analysis to evaluate your maintenance tasks – and how you can optimize your PMs.

Easily track maintenance KPIs like PM completion

Review work order history, PM completion, and overdue work. Establish and track maintenance KPIs for metrics like uptime, MTTR, and OEE. Find savings by analyzing wrench time, labor costs, and parts charges.

Gain an eagle-eye view of maintenance work

Easily build dashboards that give you quick insight into your team’s daily work. See work order status and completion rate at a glance. Look at your maintenance schedule on a daily, weekly, or monthly view. Discover trends and action on them to strengthen reliability.

Frequently Asked Questions for Preventive Maintenance

What Is Preventive Maintenance?

Preventive maintenance (PM) is a proactive maintenance strategy aimed at avoiding unexpected equipment, network, and system failures. Preventive maintenance can apply to both physical assets, like machines, and non-physical assets, like software programs. However, when people refer to preventive maintenance, they’re usually talking about maintaining physical assets housed in industrial facilities.

Typically, PM involves tasks like submitting work requests and scheduling corresponding work orders. Maintenance teams then carry out preventive maintenance tasks on a regular schedule to keep equipment and systems running smoothly.

A critical component of any preventive maintenance program is a computerized maintenance management system (CMMS). A good CMMS includes PM-related capabilities like submitting work order requests, work order creation, and scheduling.

Predictive Maintenance vs. Preventive Maintenance: What’s the Difference?

Though the terms sound similar, there is a difference between preventive maintenance and predictive maintenance (PdM). While preventive maintenance focuses on developing and adhering to a regular schedule of proactive tasks, predictive maintenance (PdM) relies on data to decide which maintenance actions to carry out and when.

Predictive maintenance programs rely on data-collection tools like sensors that measure pressure, vibration, and temperature, among other metrics. Data analysis tools like handheld analyzers and a CMMS platform also provide insight into how assets are performing. Armed with this data, teams can predict when issues will crop up and time repairs before failure happens rather than wait for regularly scheduled maintenance per a preventive maintenance strategy.

Reactive Maintenance vs. Preventive Maintenance: What’s the Difference?

Reactive maintenance, as the name suggests, is maintenance that’s triggered in response to some sort of asset failure. In other words, teams only fix equipment after it breaks. Conversely, preventive maintenance is a set of proactive processes aimed at addressing issues that might cause an asset to fail before that failure happens.

Also called corrective or run-to-failure maintenance, reactive maintenance leads to higher levels of costly downtime and missed revenue opportunities since assets are out of commission until maintenance teams can repair them.

What Are the Different Types of Preventive Maintenance?

There are several different types of preventive maintenance, each with specific triggers or milestones that indicate when to schedule an inspection and/or service request. The primary types of preventive maintenance include:

Time-based maintenance: Inspections and maintenance are scheduled at specific, recurring time intervals, regardless of the asset’s usage or perceived health. For example, a critical asset may be thoroughly inspected every 30 days to determine if it needs repairs.
Usage-based maintenance (i.e., meter-based maintenance): Uses an asset’s cumulative operation time since last maintenance appointment as an indicator of when to inspect or perform maintenance again. For example, a team might schedule an inspection and/or maintenance of a piece of equipment once it’s been in operation for 1,000 hours since its previous maintenance.
Condition-based maintenance (CBM): Relies on an asset’s performance data (collected by a series of sensors) as an indicator of when maintenance should happen. Using this data to quickly repair a compressor when a pressure sensor indicates that pressure has dropped below a certain threshold is an example of condition-based maintenance.
Predictive maintenance (PdM): Similar to condition-based maintenance in that it uses asset data to determine when maintenance should happen, predictive maintenance maps machine performance over time to predict the best time to perform inspections or maintenance. Unlike CBM, however, PdM doesn’t always involve immediately inspecting or performing maintenance on an asset; it’s more focused on decoding long-term performance trends. For example, teams might use a compressor’s performance data (collected via a pressure sensor) to predict and plan an inspection or maintenance in the near future.
Risk-based maintenance: Uses the degree of negative consequences of an asset’s failure as a way to allocate maintenance resources. Risk-based maintenance puts more resources into maintaining equipment or systems that carry the most risk if they fail. For example, a facilities manager might focus the majority of maintenance resources and efforts on the facility’s only conveyor belt that’s critical to production.

What Are the Benefits of Preventive Maintenance?

Preventive maintenance offers many benefits over more traditional maintenance methods, particularly reactive maintenance. Some of the most common benefits are:

Extended asset lifespan
Lower risk of unplanned downtime
Safer working environments
Protection against financial losses that arise as a result of asset downtime, asset failure, and unsafe working environments

What Should Be on a Preventive Maintenance Checklist?

The specific steps and checks that make up a preventive maintenance process vary between industries and operations However, there are still many items that any basic preventive maintenance checklist should include:

Inspect equipment: Look for any apparent damage or wear and tear that needs to be addressed, such as crimped or exposed wiring on a system or dull blades on paper-cutting machines.
Clean parts: Remove or wipe off any debris or buildup that could clog the asset or otherwise hamper performance.
Lubricate: Apply lubricant to any parts that rub against other components in some way, such as bearings, gears, pistons, and cylinders.
Calibrate systems and/or components: Utilize the appropriate tools to measure the accuracy of system components and calibrate if necessary. Tools like refrigerators, for example, need to be regularly measured to ensure they can store products at the proper temperature.
Submit work order: If necessary, submit a work order for repair or replacement.

What Is a Preventive Maintenance Schedule?

A preventive maintenance schedule is a collection of maintenance tasks that happen at specific intervals. Those intervals are usually based on the usage of an asset, frequency recommendations from the asset’s manufacturer, or performance and health data provided by monitoring sensors.

There are different types of preventive maintenance schedules: fixed and floating. Fixed preventive maintenance schedules consist of actions that occur at the same intervals over a period of time. For instance, a schedule could include actions like lubricating equipment every week and calibrating machines once a quarter, regardless of usage or when the last maintenance appointment happened.

However, floating preventive maintenance schedules consist of actions that happen at irregular time intervals; they’re usually based on past usage of an asset or the timing of an asset’s last service.

For example, say maintenance is required on a machine after every 200 hours of use but is actually completed after 220 hours. On a floating schedule, the next work order will happen at 420 hours rather than 400 as recommended on a fixed schedule. That’s because floating schedules are based on when maintenance actually happens rather than when it’s supposed to happen.

Best Preventive Maintenance Software