Top Features of Maintenance Management Software
Maintenance management software solutions offer a wide variety of features and capabilities, including:
A maintenance management software with an intuitive user interface makes it seamless for users of any level to access the information and tools they need to do their jobs more efficiently.
What are the Benefits of Maintenance Management Software?
There are many advantages to leveraging a maintenance management software, or CMMS, without your maintenance operations.
Centralizes Maintenance Information
Clear and effective communication throughout your organization is critical. A CMMS provides a single source of truth for all of your maintenance activities and related information. This reduces the risk of miscommunication, so decisions are made based on the most up-to-date and accurate information possible while keeping maintenance teams on the same page with their maintenance program.
Increases Asset Uptime While Reducing Costs
By helping maintenance teams fine-tune their operations, a maintenance management software can increase the effectiveness of your maintenance program. For example, a CMMS aggregates critical condition monitoring data and issues alerts when a potential problem is detected. This enables maintenance teams to respond promptly when and where they are needed more. Ultimately, by enabling more proactive maintenance approaches, like predictive maintenance, maintenance management software reduces costly unplanned downtime and reduces overall maintenance costs.
Streamlines Work Order Management for More Efficient Workflows
Management and automation of work orders is the key capability of any asset management software. This reduces the risk of errors due to manual work order management, while increasing efficiency by making it easy for technicians to see what needs to be done.
Digitizes and Automates Record-Keeping for Compliance and Audits
A CMMS solution can often replace manual paper filing and spreadsheets, making it easier to stay organized and properly maintain all of the necessary documentation in the event of an audit. For example, a maintenance management software can be used to automatically log information about every asset in your facility in a centralized location. In case of an audit, this digital record can easily be exported into a file or report. This not only ensures compliance with relevant standards but can also facilitate faster audits and avoid downtime for investigations.
Choosing a Maintenance Management Software
When selecting a maintenance management software, it’s important to consider not just features and capabilities. It’s also important to consider whether the vendor offers the level of support you need to execute the solution effectively within your organization. For example, in addition to its core capabilities, the technology should also be expandable to include other maintenance functions, such as vibration sensors or other online condition monitoring techniques.
Maintenance management solution providers should also provide robust training and support services before, during, and after software deployment to help reduce the adoption curve and enable continuous improvement of the installed system.
It is also important to ensure that legacy systems can be integrated into newer software to protect the integrity of the databases—and save time and frustration of working with incompatible systems.
The Bottom Line for Maintenance Management
There are many efficiency and lifecycle benefits from implementing and using computerized maintenance management system software. Overall, it allows teams to align their maintenance practices and activities with other departments and business goals. When you have a system that allows cross-departmental data sharing, everyone’s job gets a little more efficient.
Maintenance Management Resources