As industries invest in organizational tools and software to become more competitive, maintenance teams are realizing that work order software is no longer a luxury, but a necessity. With a robust suite of options to manage work orders and an easy-to-use mobile platform, eMaint is the best work order software option for organizations in 2025.
What Is Work Order Software?
Work order software is a digital management system that handless maintenance requests (called work orders) for routine tasks, repairs, or inspections on equipment and assets at a facility. Work order software allows maintenance teams to streamline maintenance activities, access real-time inventory data, and report on tasks throughout an organization. Everyone at a facility, including outside contracts such as original equipment manufacturer (OEM) technicians, benefit from a software that standardizes work orders in a format that is well-structured and easy to access.
eMaint work order software covers all these bases and more from a cloud-based platform. You can access it from a desktop, tablet, or our easy-to-use mobile app — which is why it is the leading option for companies around the world.
Features That Make eMaint Stand Out as a Top-Tier Work Order Software
What makes eMaint unique is its ability to accommodate the needs of each client. With experience in a wide range of industries including healthcare, chemicals, oil and gas, manufacturing, warehousing, and more, our work order software is fully customizable. In addition to this flexibility, eMaint has the key features that are central to any work order software, such as:
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A Robust Mobile User Interface
The mobile-first architecture of eMaint allows you to approve requests, order parts, take pictures, check off tasks, and access necessary documents — all from a smartphone or tablet. It even tracks hours and allows employees to accept digital signatures. Technicians can use the eMaint mobile app to scan barcodes on equipment and access equipment information on the go. All of this can be done whether employees are on or offline.
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Intuitive Reports and Dashboards
Generating work order reports and analytics investigations are simple with eMaint. All you need to do is set your key performance indicators (KPIs) and the dashboard will generate audit reports in no time.
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Real-Time Inventory Management
Knowing the location and availability of spare parts matters for timely work order completion and maintenance. eMaint gives your work orders real-time information about spare parts inventory so technicians can efficiently and effectively access them to complete tasks on time.
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Advanced Customization
Work order software from eMaint puts you in the driver’s seat — allowing your organization to rename stock labels, drag and drop columns, and prioritize workflows how it makes sense for your unique business situations. Fully customizable templates allow you to design and standardize your maintenance strategies. Additionally, you can automate as little or as many processes as you see fit to maximize uptime.
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Intuitive Scheduling Functionality
Scheduling work orders with eMaint is as simple as dragging and dropping tasks into the interactive calendar. This function allows organizations to quickly assign work and notify employees. With customizable filters, you can view all maintenance projects or focus on the ones specifically assigned to you.
With automated work order triggers based on integrated sensor thresholds, you can set trigger-based work orders based on asset status, usage, and lifecycle. Additionally, if there are scheduling conflicts, automatic notifications will be sent so management can disperse the workload.
Top 6 Benefits of Choosing eMaint as Your Work Order Software
- Enhanced operational efficiency: eMaint work order software allows you to enhance operational efficiency by automating service requests, maintenance duties, and work schedules. While you could do much of this manually with calendars and spreadsheets, work order software streamlines daily activities, alleviating manual workloads so your organization can focus on innovation and servicing your customers.
- Improved communication and collaboration: a top-tier work order software like eMaint helps communication across teams and departments by centralizing where maintenance information is stored and retrieved. By having all information accessible through a mobile app eMaint reduces the chances of miscommunication about work order status, completion, and scope, which in turn improves productivity.
- Increased standardization: as a comprehensive platform for facilitating work orders, eMaint creates a standardized process across departments and teams. By centralizing maintenance information all scheduling and tasks emanate from a single source or truth. This ensures all teams are operating under the same set or operational procedures.
- Improved inventory management: with eMaint’s virtual part inventory system built into its work order software you can minimize delays by giving technicians real-time, accurate, information about the location and availability of spare parts. You can even automate purchase orders to restock items as they are consumed.
- Up-to-date insights and reporting: with a robust data collection system, eMaint can help track performance trends and identify the causes of delays. eMaint work order software helps your teams make data-driven decisions about your maintenance processes to make improvements that increase efficiency and minimize downtime.
- Cost savings: All the benefits above culminate in helping organizations save money. By mitigating human errors caused by manual processes eMaint work order software helps optimize resources to ensure all work orders are complete on time and efficiently.