June may mean that school is out for students, but facilities maintenance does not take summer vacation. The summer season is often an occasion for school administrations to take on larger projects, which presents a unique set of challenges. The keys to successfully implementing and executing a maintenance plan is buy-in from all who will be involved, and a tool to keep everything organized.
Computerized Maintenance Management Systems empower schools and universities to automate time consuming tasks and and establish preventive and predictive maintenance schedules on assets throughout the facility, such classrooms, libraries, fitness centers, dorm rooms, and administrative offices. A CMMS can also help to improve inspection preparedness, increase workflow efficiency and achieve high satisfaction rates.
As for project management, a CMMS can empower maintenance and facilities teams to:
- Stay on top of due dates with Gantt Charts. View all work orders in any given project based on dates, allowing team leaders to visualize how quickly work is being accomplished in reference to projected ending dates.
- Generate reports to view completed work. CMMS reports can show users details on completed project work, including resources used and time spent.
- Gain insight into labor and material costs expended for each renovation or overhaul project.
eMaint Customer Success Story
Trinity Hall is the fifth-oldest surviving college of the University of Cambridge, and provides educational and residential facilities for about 330 undergraduate and 250 graduate students. Nine hundred assets located on the campus grounds. The balance includes assets such as Building Management Systems, Boiler Plant, Electrical Distribution Boards, Ventilation Equipment, etc. Trinity Hall used an inflexible CMMS system, and wanted the ability to schedule maintenance on assets based on an established schedule. With Maint’s ease of customization and ease of use made it the most logical replacement for their old system.
The benefits of using eMaint CMMS are numerous. Trinity enjoys the ability to streamline management input in the same way that they operate the system. They particularly appreciate the ability to provide a single information point for asset listings and asset information details, including Technical and Health & Safety Data. Trinity’s primary use of eMaint is currently writing planned maintenance regimes for assets. They hope to foster future developments in utilizing further functionality available within the basic software package they implemented.