Upwards of 90% of all CMMS failures are due to one common denominator that is often overlooked: a lack of ownership. In order to ensure CMMS success and continuous improvement, there are few fundamentals teams can begin focusing on today.
Ensure Data Integrity 

  • Ensure complete asset historical information is collected
  • Keep your spare parts inventory master record up-to-date and accurate
  • Include critical spare parts in your bill of materials for critical equipment
  • Complete and accurate preventive maintenance task data for critical assets
  • Assign direct responsibilities for maintaining equipment/asset and parts data

Offer Education and Training 

  • Provide initial and ongoing CMMS training for all maintenance employees
  • Capture the “Tribal Knowledge” of your maintenance team 

Document Work Processes 

  • Establish work control function and well-defined documented processes
  • Define priority systems based on criticality of equipment, safety factors, cost of downtime, etc.
  • Use work order management software to account for 100% of all labor and parts incurred
  • Prepare backlog reports by type of work to include estimated hours required

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Exercise Budget & Cost Control 

  • Charge labor, parts and vendor support costs to work orders and account for them to establish history of assets 
  • Document cost improvements due to CMMS and best practice implementation
  • Identify deferred maintenance and reports to management
  • Support life-cycle costing by monitoring repair costs to replacement value

Establish Preventive (PM) & Predictive Maintenance (PdM)

  • Put PM/PdM change processes in place for continuous review/update of tasks/frequencies.
  • Measure PM/PdM compliance and to corrective ratio. 
  • Track MTBF, MTTR, Failure Trends and other Reliability / Operational Data.
  • Ensure that job plans contain enough information for technicians to perform their task efficiently.

2016-08-08

eMaint’s Sr. Consultant in Professional Services offers these tips and more in “Getting the Most Out of Your CMMS.” Watch the full webinar to learn:

  1. How you can use a CMMS to drive continuous improvement
  2. How global organizations are using their CMMS to cut costs while improving efficiency, reliability and profitability
  3. An overview of the results you can achieve through proper utilization of a CMMS